Ferret Rescue Society of Ottawa and Area
As ratified April 23, 2006
Article 1 - Preamble
Article 2 - Objectives of the Society
Article 3 - Membership
of the Liability of Members
of the Membership
Article 4 - The Government of the
and Management of the Society
of the Board
of the Board of Directors
Death or Removal of a Director
of the Board
of the Board of Directors
Article 5 - Finance & Management
and Inspection of the Books and Records of the Society
and Indemnity of the Board of Directors
Article 6 - Conduct for Shelter Ferrets
Article 1 -
1.1 The Society
The name of the society is the "Ferret Rescue Society of Ottawa
and Area", which may also be known or referred to as the "FRSO",
the "Ferret Society" or the "Society"
1.2 The Bylaws
The following articles set forth the Bylaws of the
Ferret Rescue Society of Ottawa and Area.
Article 2 - Objectives
of the Society
2.1 The objectives of the Society are:
1. To operate a not-for-profit organization dedicated to the rescue,
foster, rehabilitation and adoption of abandoned, homeless, neglected
or abused domestic ferrets.
2. To promote the health and well being of the domestic ferret (Mustela
3. To provide a rescue and adoption service specifically for ferrets
to complement and lessen the strain on other organizations such as the
SPCA, OSPCA and the Humane Society.
4. To provide medical care for foster ferrets before they are placed in a permanent home. Medical care may include, but is not limited to, such things as spaying / neutering, dental work, adrenal surgery, insulinoma treatment, lymphoma treatment and emergency blockage removal surgery. All medical treatment will be approved by a member of the Board, and will be given in accordance with veterinary recommendations.
5. To provide shelter and/or long-term care, necessary medical treatment
and rehabilitation for ferrets who are too traumatized, elderly or ill
to be immediately adopted.
6. To promote education on the care and handling of the domestic ferret to all people, organizations and businesses with an interest in ferrets. Responsible pet ownership will be taught through various methods including information on our website, seminars at local pet stores, public forums at animal related events and routine correspondence with our members, volunteers and adopters.
7. To respond to public inquiries about humane education and responsible
ferret ownership with details on the importance of proper handling,
training, grooming and feeding of the domestic ferret.
8. To promote proper veterinary care for ferrets and to increase the
knowledge of ferret medical treatment through contact with veterinary
clinics and associations.
9. To represent and promote the best interests of ferrets at a local
10. To actively oppose all forms of cruelty and neglect regarding ferrets
specifically, and all animals generally.
11. To raise and borrow funds and lease, mortgage, sell and dispose
of property of the Society to achieve the objectives of the Society.
This includes accepting gifts, donations, grants, legacies, bequests
12. To use the funds of the Society according to and in pursuit of
13. To carefully evaluate all the domestic ferrets in the care of the
Society and work to correct any behavioural problems.
Article 3 - Membership
3.1 Classes of Membership
There shall be three classes of membership:
1. Regular members consisting of persons 18 years of age or older who
reside in Canada.
2. Honorary members consisting of persons who are recognized by the
Board of Directors for their contributions to the Society.
3. Special membership consisting of persons under 18 years of age who reside in Canada. Special membership is designed for those under the legal age of consent who volunteer their time with the Ferret Rescue Society of Ottawa.
Regular members only shall be entitled to vote in Society matters.
3.2 Admission of Members
Membership fees, if any, in the Society shall be determined, from time
to time, by the members at a general meeting. Any person residing in
Canada and being of the full age of 18 years, may become a member upon
completion of a signed application (attached as Appendix C to these
by-laws) and payment of appropriate fees.
3.3 Terms of Membership
Membership shall be granted by a majority vote of acceptance by the
standing Board provided that said membership applicant is in complete
compliance with the requirements of the FRSO’s Code of Ethics
("COE") and said member has provided a signed COE to the board
(attached as Appendix A to these by-laws).
Each member will submit a non-refundable annual membership due upon
acceptance and subsequently on or prior to April 1st of each successive
year of membership.
No right or privilege of any member is transferable to another person.
All rights and privileges cease when a member resigns, dies, or is expelled
from the Society.
3.4 Termination of Membership
Any member wishing to withdraw from membership may do so upon notice
in writing to the Board.
Any member in arrears for fees or assessments for any such year shall
be automatically suspended at the expiration of three (3) months from
the end of such year and shall thereafter be ineligible to participate
or vote at meetings or to partake in any membership privileges until
The Board may ask any member to resign their membership for any reason
the Board deems fitting in order to protect and further the aims of
the Society and the health and well being of ferrets in said member's
care. If said member does not wish to resign their membership, the Board
may call a Special General Meeting to discuss the resignation and possible
expulsion of said member. Said member has a right to attend the Special
General Meeting to defend their position. A majority vote of all those
members in good standing and who are in attendance and who vote at the
Special General Meeting, will be sufficient to expel said member for
any cause which is deemed sufficient in the interests of the Society.
3.5 Limitation of the Liability
No member is, in their individual capacity, liable for any debt or
liability of the Society.
3.6 Meetings of the Membership
The President may call general meetings of the Society at any time,
but must call a minimum of three (3) general meetings per calendar year.
Notice shall be delivered via mail, e-mail or phone to the last known
address or telephone number of each member no less than seven (7) days
prior to the date of the meeting.
An Annual General Meeting of the Society will be held before July 15th
of each year, of which notice shall be delivered via mail, e-mail or
phone to the last known address or telephone number of each member no
less than ten (10) days prior to the date of the meeting.
Special General Meetings of the Society may be called at any time by
a resolution of the Board of Directors or on the written request of
at least one-third (1/3) of the voting members. The request must state
the reason for the Special General Meeting and the motion(s) to be submitted.
Notice of a Special General Meeting shall be via mail, e-mail or phone
to the last known address or telephone number of each member no less
than seven (7) days prior to the date of the meeting.
A quorum at any General meeting shall be a majority vote by those members
in good standing who are in attendance and who vote at the meeting.
4 - The Government of the Society
4.1 Governance and Management
of the Society
The Board shall, subject to the by-laws or directions given it by majority
vote at any meeting properly called and constituted, have full control
and management of the affairs of the Society.
4.2 Composition of the Board
The Board of Directors, Executives, Officers or Board shall mean the
Board of Directors of the Society.
The Board of Directors shall consist of the President, Vice Presidents
(2), Treasurer and Secretary.
4.3 Election of the Board of
The Board of Directors shall be elected by a majority vote of those
members who are in good standing and who are in attendance and who vote
at an Annual General Meeting.
The term of office for each Officer shall be one year.
4.4 Resignation, Death or Removal
of a Director
Any Board member including the President may resign from office by
giving two (2) month's notice in writing. The resignation takes effect
either at the end of the two month's notice, or on the date the Board
accepts the resignation.
Any Board member, upon a majority vote of all members in good standing
and in attendance at a special meeting called for such purpose, may
be removed from office for any cause the Society may deem reasonable.
The Board of Directors may remove any Director from the Board upon a
majority vote of the Directors then in office, without a special meeting,
for "just cause". "Just cause" is defined as violation
of the Society's bylaws or policy's, gross mishandling of financial
affairs, malfeasance, or repeated failure to execute the duties of said
If there is a vacancy on the Board due to resignation, removal or otherwise,
the remaining Directors may appoint a member in good standing to fill
the vacancy for the remainder of the term or may elect to leave the
position vacant until the end of the term.
4.5 Meetings of the Board
Meetings of the Board shall be held as often as may be required, but
at least once every three (3) months, and shall be called by the President.
A special meeting of the Board may be called on the instructions of
any two members of the Board provided they make the request to the President
in writing or by telephone, fax or e-mail to call such a meeting, and
state the business to be brought before the meeting.
Meetings of the Board shall be called by providing ten (10) days notice
in writing or three (3) days notice by fax, telephone or e-mail stating
the location, time and proposed agenda for the meeting.
Three Board members shall constitute a quorum of the Board, and meetings
can be held without notice if such a quorum of the Board is gathered
in person, by phone or by e-mail. Any business transactions made at
such meetings shall be ratified at the next regularly called meeting
of the Board; otherwise they shall be null and void.
The Board of Directors may establish such other temporary or permanent
committees, as it deems necessary and desirable.
Each committee shall consist of at least one Board Member who shall
chair all meetings and who will provide periodical reports to the Board.
The chairperson calls the committee meetings and is responsible for
ensuring that accurate minutes are taken and that copies are given to
each Board member and to the chairperson of all other committees.
4.7 Duties of the Board of
1. Supervises the affairs of the Board.
2. When present, chairs all meetings of the Society and the Board.
3. Is ex officio a member of all the committees.
4. Acts as the spokesperson for the Society.
5. Carries out other duties assigned by the Board.
The Vice President:
1. Presides at meetings in the President's absence. If the President
is absent, the Directors elect a chairperson for the meeting.
2. Replaces the President at various functions when asked to do so by
the President or the Board.
3. Carries out other duties assigned by the Board.
1. Keeps accurate minutes of all meetings of the society.
2. Keeps a record of all the Board correspondence.
3. Makes sure notices of various meetings are sent out.
4. Files the annual return, changes in the directors of the organization,
amendments in the bylaws and other incorporating documents with the
5. Keeps the Seal of the Society.
6. Carries out other duties assigned by the Board.
1. Makes sure all monies paid to the Society are deposited in whatever
Bank, Trust Company, Credit Union or Treasury Branch chosen by the Board.
2. Makes sure a detailed account of revenues and expenditures is presented
to the Board as requested.
3. Makes sure an audited statement of the financial position of the
Society is prepared and presented to the Annual General Meeting.
4. Prepares the Income Tax and GST forms for Revenue Canada
5. Carries out other duties assigned by the Board.
5 - Finance & Management Matters
5.1 The Registered Office
The Registered Office of the Society is 2450 Braeburn Place, Gloucester, ON K1B 4M4. Another place may be established at the Annual General Meeting or by resolution of the Board.
5.2 Fiscal Year
The fiscal year of the Society ends on March 31st of each year.
5.3 Auditing and Inspection
of the Books and Records of the Society
The books, accounts and records of the Society shall be audited at
least once each year by a duly qualified accountant or by two members
of the Society elected for that purpose at the Annual General Meeting.
A duly prepared and audited statement of the previous years financial
position shall be submitted at the Annual General Meeting of the Society.
The books and records of the Society may be inspected by any member
of the Society at the Annual General Meeting or at anytime upon giving
reasonable notice and arranging a time satisfactory to the officer or
officers having charge of same. Each member of the Board shall at all
times have access to such books and records.
Other records of the Society are open for inspection, except for those
records that the Board has designated as confidential.
5.4 Borrowing Powers
The Society may borrow or raise funds to meet its objectives and operations.
The Board shall decide the amounts and ways to raise money.
The Society may issue debentures to borrow only by resolution of the
Board confirmed by a Special Resolution of the Society.
Unless authorized by the Board, no officer or member of the Society
shall receive any remuneration for their service.
Reasonable expenses incurred while carrying out the duties of the Society
may be reimbursed upon approval by the Board.
5.6 Protection and Indemnity
of the Board of Directors
The Society indemnifies each Board member against all costs or charges
that result from any act or omission done in their role for the Society.
The Society does not protect any Board member for acts of fraud, dishonesty
or bad faith.
No Board member is responsible for any loss or damage due to bankruptcy,
insolvency or wrongful act of any person, firm or corporation dealing
with the Society. No Board member is liable for any loss due to an oversight,
error in judgement or by any act in their role for the Society, unless
the act is fraudulent, dishonest or carried out in bad faith.
5.7 Amending the Bylaws
The bylaws may be cancelled, altered or added to by a Special Resolution
at any Annual General Meeting of the Society.
The amended bylaws take effect after approval of the Special Resolution
at the Annual General Meeting or Special General Meeting and acceptance
by the Corporate Registry of Ontario.
The provisions of these by-laws shall be enforceable under the governing
laws, statutes, by-laws and regulations of Canada, the Province of Ontario,
and the Municipality of Ottawa-Carleton, depending on which government
is most fitting.
Any provision in these bylaws, which is invalid, unenforceable or illegal
shall be severed from these bylaws and shall not affect the validity
or enforceability of the other provisions of these bylaws.
In the event of any claims, disputes or controversies arising out of,
or in relation to, the performance, interpretation, application, or
enforcement of these bylaws, including the breach of any provision,
article, clause or guideline, every effort shall be made by the parties
to resolve said claims, disputes or controversies within the Society
and with the aid of the Board of Directors and/or the General Membership.
If a satisfactory resolution cannot be achieved, the parties shall
be referred to mediation before, and as a condition precedent to, the
initiation of any adjudicative action or proceeding. The parties shall
share equally in any costs incurred in the mediation process.
5.11 Dissolving the Society
In the event of the winding up or dissolution of the Society the remaining
funds or assets, including the name Ferret Rescue Society of Ottawa
and Area and the Ottawa Ferret Frolic, after all outstanding debts have
been paid, will be distributed to one or more recognized charitable
animal organization within Canada. The Board of Directors of the Society
shall select and distribute the funds and assets. No member of the Society
shall receive any assets of the Society.
6 - Conduct for Rescued Ferrets
No terminally ill or injured ferret shall be euthanized without examination
and recommendation by a qualified veterinarian and the approval of at
least one Board member.
Only a qualified veterinarian may euthanize a terminally ill or injured
Each Fostering member shall read and sign the document entitled “Undertaking
to Foster” set out as Appendix B of these by-laws.
All members in good standing, upon approval by the President or Vice-President,
are eligible to foster surrendered ferrets for the Society.
The fostering facility shall be kept clean and all fostered ferrets
shall be treated humanely at all times.
The Society may inspect the foster facility at any time upon notice
in writing or by telephone, fax or e-mail no less than 24 hours after
All persons adopting ferrets from the Society shall complete an Adoption
Application as set out in Appendix D and sign the Adoption Contract
as set out in Appendix E of these by-laws.
6.4 Adoption fees
The Board may set and amend fees pertaining to the adoption of ferrets
in the care of the Society.
All persons surrendering ferrets to the Society shall complete and
sign the Surrender Contract as set out in Appendix F (Part a and Part b) of these by-laws.
All persons boarding ferrets with the Society and it’s volunteers shall complete and sign the Boarding Contract as set out in Appendix G of these by-laws.